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Microsoft Windows

Useful Excel short cuts

Adam

• 2 min read
Useful Excel short cuts

Is there a hot key to jump to the bottom row of an xls file in Excel?

Leo AI said:
Yes, there is a keyboard shortcut to jump to the bottom row of data in an Excel file. 

Ctrl + Down Arrow (Windows) or Cmd + Down Arrow (Mac) will move your cursor to the last cell with data in the current column, stopping at the first blank cell below.  This is the fastest way to reach the bottom of your data list. 

If you want to jump to the very last used cell in the entire worksheet (regardless of gaps), use Ctrl + End (Windows) or Cmd + Arrow Key (Mac).  This takes you to the bottom-right corner of the used range. 

⚠️ Note: These shortcuts work on contiguous data. If there are blank cells in your column, Ctrl + Down Arrow will stop at the last non-empty cell before the first blank, not necessarily the absolute bottom of the file. 

You said:
that's really cool! show me some other useful excel xls short cuts and tricks

Leo AI said:
Here are some of the most useful Excel shortcuts and tricks to boost your productivity:

  • Ctrl + Arrow Key: Jump to the edge of data in any direction. 
  • Ctrl + Home: Go to cell A1. 
  • Ctrl + End: Jump to the last used cell in the worksheet. 
  • Ctrl + A: Select the entire data range (press twice to select the whole sheet). 
  • Shift + Arrow Keys: Extend selection one cell at a time. 
  • Ctrl + Shift + Arrow: Select all cells from current position to the edge of data. 

Editing & Data Entry

  • F2: Edit the active cell. 
  • Ctrl + C / Ctrl + V: Copy and paste. 
  • Ctrl + Z / Ctrl + Y: Undo and redo. 
  • Ctrl + D: Fill down (copy content from the cell above). 
  • Ctrl + R: Fill right (copy content from the cell to the left). 
  • Ctrl + ;: Insert today’s date. 
  • Ctrl + Shift + ;: Insert current time.

Formatting

  • Ctrl + B / I / U: Apply bold, italic, or underline. 
  • Ctrl + 1: Open the Format Cells dialog. 
  • Ctrl + Shift + $: Apply currency format. 
  • Ctrl + Shift + %: Apply percentage format. 
  • Alt + H, O, I: Auto-fit column width.

Formulas & Calculations

  • F4: Toggle absolute/relative references (e.g., A1 → $A$1). 
  • Alt + =: Auto-sum a range. 
  • Shift + F3: Insert a function. 
  • F9: Recalculate all worksheets.
  • Ctrl + `: Show all formulas instead of values. 

Worksheet & Window Management

  • Ctrl + Page Up / Page Down: Switch between worksheets. 
  • Shift + F11: Insert a new worksheet. 
  • Alt + Tab: Switch between open Excel files. 
  • Ctrl + F1: Show/hide the ribbon.