ChatGPT generated XLSX and ODS time sheet files

Make an xls spreadsheet for logging time hours to submit to HR payroll.

ChatGPT 5.2 said:
I created a clean payroll-ready timesheet template for you (with automatic daily totals plus weekly/pay-period summaries).

Note: I generated it as .xlsx (modern Excel format). If HR strictly requires .xls, you can open it in Excel and do File → Save As → Excel 97-2003 Workbook (*.xls).

You said:
I don't use Microsoft Excel. Can you make an native ODS timesheet file for LibreOffice Calc?

ChatGPT said:
Sure — I converted it to a native LibreOffice Calc .ODS file.

You said:
You you explain the overtime logic you implemented in these timesheets?

Yep. I built two separate overtime calculations into the sheet, because different employers/locations use different rules. The template does not “choose” for you — you use the one your HR/payroll policy requires.

1) Daily overtime (Column L)

This is the “over 8 hours in a day” method.

• Total Hours (J) is calculated first (from your In/Out times, minus lunch, minus “Other Break (hrs)”).
• Daily Regular (K) caps the day at 8 hours:
  • Daily Reg = MIN(Total Hours, 8)
• Daily OT (L) is anything above 8:
  • Daily OT = MAX(Total Hours - 8, 0)
• If Total Hours is blank, the OT cells stay blank.

Example: If you work 9.5 hours in a day → 8.0 regular, 1.5 OT.

2) Weekly overtime (Summary section)

This is the standard “over 40 hours in a week” method.

• Week 1 Total Hours = sum of the first 7 days’ Total Hours:
  • Week 1 Total = SUM(J9:J15)
• Week 1 OT = anything above 40:
  • Week 1 OT = MAX(0, Week1Total - 40)
• Week 1 Regular:
  • Week 1 Regular = Week1Total - Week1OT

Same logic for Week 2, then:

• Pay Period OT (weekly) = Week1OT + Week2OT

Example: If your week totals 44.0 hours → 40.0 regular, 4.0 OT.

Important gotchas (so you don’t get burned by payroll)

• Don’t add daily OT + weekly OT together. They are alternative methods.
• This template does not implement special rules like double-time (>12/day), 7th consecutive day, etc.
• If you enter Vacation/Sick/PTO using “Type ≠ Work” + “Manual Hours”, those hours still feed into Total Hours (J) and therefore into weekly OT. Many companies calculate OT from hours worked only, not PTO.
  If your HR does it that way, tell me your policy and I’ll tweak the sheet so weekly OT is based on worked hours only (easy fix: separate “Worked Hours” vs “Leave Hours” totals).

If you tell me your HR’s overtime rule (daily, weekly, both, California-style, etc.), I can tailor the logic exactly to match.

You said:
Make an infographic for my blog

You said:
I noticed the date columns of these are already filled in. Will they automatically update when I open them for the next two week time period? Or is there a trick to do in both Excel and LibreOffice to do that in one shot?

ChatGPT said:
Good catch — and the answer is usually no (and it’s actually a good thing).

Will the dates “auto-advance” just by opening the file?

No. A payroll timesheet should not silently roll forward when you open it, because that would also change old, already-submitted records.

If the date cells are currently filled in, they’re almost certainly fixed values, not something that auto-updates.

The clean “one-shot” trick (works in Excel and LibreOffice)

The safest automation is:

✅ One input cell = Pay Period Start → all 14 dates calculate from it
So you change one date and the entire two-week block updates.

I went ahead and made an updated version of your template that works exactly like that:

• Pay Period Start: B5
• Date column (14 rows): automatically becomes Start Date + 0…13
• Pay Period End: already updates automatically (Start + 13)

If you want to do it manually in one shot (no formulas)

If you ever need to fill/update dates quickly:

LibreOffice Calc

1. Type the first date in the first Date cell (ex: A9)
2. Select that cell and drag the small square “fill handle” down 14 rows
   (or) Sheet → Fill Cells → Fill Series… and choose Date / Day

Excel

1. Type the first date
2. Drag fill handle down
   (or) Home → Fill → Series… (Date, Day)

If you tell me your pay period start day (Mon? Sun?) and whether you want it to default to “current pay period” automatically (possible, but risky for recordkeeping), I can tailor it.

You said:
This is better and the way to go. I want a modification made to both of the these files. We don't need the Other Break (hrs) column. Change that so I can add my driving time hours. This basically just adds hours in addition to the work time. It's just a nice way to show it separately for the HR payroll department.

ChatGPT said:
Done — I replaced “Other Break (hrs)” with “Driving Time (hrs)” and updated the Total Hours formula so driving time is added on top of worked time (and added on top of Manual Hours on non-Work rows too).

How it works now

• Enter your paid driving time in Driving Time (hrs) as a decimal (example: 1.5 = 1 hour 30 min).
• Total Hours will automatically include it.
• Daily OT / Weekly OT calculations are based on Total Hours, so driving time counts toward OT if your payroll policy does it that way.